If you have thought about joining our executive team, now is the time! We are hoping to have some new ideas and approaches on the executive! Being part of the executive is a great way to be involved and contribute to the decision making process on behalf of parents in our school. We need no prior experience, just a willingness to be involved and enthusiasm about PAC projects.
Please note that nominations for ALL executive positions are open to nominations.
There will be a box at the office Friday morning to drop your nomination in.
If you would like to nominate yourself or a friend for a position on the executive for the 2019/2020 school year, please do so.
In order to be placed on a ballot for a position, the nominee must be present at the May 8th 2019 PAC meeting (unless agreeing to the nomination prior to the meeting) and accept the nomination.
Votes will be made by secret ballot and no proxy votes will be accepted. Please see the descriptions for the positions below as per the constitution:
Duties of Officers
Shall preside at all meetings of the Council and Executive.
Appoint committees where authorized by the membership or executive.
Shall be a member, ex-officio, of all committees, except the Nominating Committee.
Shall be one of the signing officers.
Ensure that an agenda is prepared.
Submit a written report at the Annual General Meeting.
Shall assume the responsibilities of the President in the president's absence.
Shall assume the responsibilities of the Secretary in the secretary's absence.
Shall accept extra duties as required.
Will be a signing officer.
Shall keep a full and accurate minutes of all meetings.
Shall have charge and conduct all the correspondence of the Council and keep all papers and mail.
Keep an accurate copy of the Constitution and Bylaws, and make copies available to members upon request
Forward meeting minutes to the appropriate administration for publishing on school website.
Shall receive, collect and deposit all funds on behalf of the council in the council bank account.
Shall keep and accurate account of all receipts and expenditures.
Shall pay by cheques all bills and accounts which have been approved by the Council
Shall submit a bank statement at each meeting.
Shall maintain an account at a recognized financial institution approved by the Executive.
Shall have a basic understanding of accounting.
Make financial records and books of account available to members upon request.
Have the financial records and books of account ready for inspection or audit annually.
With the assistance of the executive, draft an annual budget.
Ensure that the application for Community Gaming Grant funds is completed and submitted on a timely basis.
Prepare and submit as required by legislation, any and all reports regarding the expenditure of Gaming Funds.
Ensure that another signing officer has access to the financial records and books of account in the treasurer's absence.
Submit an annual financial statement at the annual general meeting.
◾️MEMBERS AT LARGE
Serve in a capacity to be determined by the Council at the time of election, and at other times as the Council requires
Will represent the school and the council and monthly COPAC meetings.
Will give a report at monthly general meetings about the COPAC meeting.
Will pass along information as it relates to the council and its members.
Shannon Lake Elementary PAC Executive